I use Microsoft Onenote and microsoft todo to keep track of my plants. You can do this with pretty much any document app combined with a checklist app. One note is for informational purposes, and Microsoft Todo is for repeating tasks that I check every day. The repeating tasks are mentioned below.

Onenote contains tabs for each plant, and I use what I think is the common name and the associated scientific name as the tab name. I have some plants that I am not sure of the sceintific or common name so I just name them whatever I think is good. I have a haworthia atenuata, https://en.wikipedia.org/wiki/Haworthiopsis_attenuata, that I refer to as my Alien Spikes plant. Inside each one note tab I have 5 pages. One for dormancy, watering, sunlight, pruning, and fertilizer. I started this system relatively recently so I am filling in the information on my plants over the next few weeks. Ill discuss each tab below.

Dormancy mentions whether the plant has a dormant stage, some plants need a period of time to go dormant and rest. If a plant has a dormant stage I note the details here mainly so that I can tell if the plant is dying or simply going dormant. However most of my plants are tropical or house plants that only have a dormant stage if they are outdoors, or would be killed by temperature swings so I dont really have to worry about dormancy much at all, but I have noted it because I have a few plants, such as my Venus Fly Traps and a Sundew that might act like they are dying but are simply going dormant.

Watering mentions the frequency with which a plant should be watered. This is a guestimate, because most information for watering plants is based upon the conditions around the plant. Plants inside a house will have different requirements than outside. Temperature might effect moisture and the plant might be more or less thirsty. This page serves as the basis for when I should check a plant so that I dont overwater it or underwater it. I take the estimate I put here and create a recurring item in microsoft to do. If a plant comes up in the list to check in microsoft todo I check it and if it is dry I water it. If the soil is still wet I dont and wait till the next period. Usually this functions to give the plants enough water when they need it without having to check each and every plant every day.

The third tab is sunlight. I record the type of sunlight (full, partial, shade) and the hours that it needs it. This is mainly informational. I use grow lights to grow my plants so I dont really have to pay attention to this too much with a few exceptions. My grow lights are using smart plugs and a smart home hub to turn on and turn off and they run for 14 hours a day. My plants have a full 14 hours of light, and this has in my experience compensated for the lack of sunlight. I have a banana tree that is doing just fine. I will talk about my set up occassionally and hopefully this will help you and I learn more about how to accomplish this in a functional yet asthetically pleasing manner. My main drive for using grow lights was because previously I was in a cold region and couldnt grow certain things out side. I moved to a warmer region but I’ve kept my desire to experiment with plants in a closed environment. In certain case I do have to make determinations about light placement. I rotate certain plants daily so that the grow fuller on all sides due to the nature of the direction of the available light. Also since there are certain plants that do better under certain lights I might place them somewhere where they get the appropriate light, such as my String of Turtles (peperomias prostrata), https://en.wikipedia.org/wiki/Peperomia_prostrata, which will fade its turtle shell pattern if put in too much direct light. Notes for these exceptions go in this page.

Pruning focus on proper pruning and care of the plant. Most plants I have dont have very manuy requirements beyond just removing dead foliage and cuttting back and reshaping, but certain plants might be better off being pruned when conditions are right or regularly to promote certain types of growth. For instance I only leave four leaves on my bannana tree. I check every week to see if the fourth leaf has spread out and prune the lowest fifth leaf. I created a periodic todo list for pruning for those plants that need it.

The final page is fertilizing. I am not to scientific here, I just use whatever fertilizer I have. While I do make a soil mix in general with no special ratios for some plants, most I just use soil I get from a big box store and suplement it with miracle grow. I researched the period at which the plant needs to be fertilized and then created a todo list for this as well. However like the other pages, special information, such as only using distilled water and not fertilizing Venus Fly Traps would be put here.